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Event Management

Create New Event

Event Title

Date

Define Roles

Required Qualifications (optional, a volunteer must hold all selected)

No qualification types set up yet.

Volunteers for this role can request equipment Only shown if equipment requests are enabled for the club in Settings.

Notes (optional, visible to everyone who can see this event)

Repeat Event?

Allow members to drop their own duty When off, members must contact an admin to be removed from a role on this event. When on, each role above can stop drops from a set number of days before, or from a date.

Allow members to swap their own duty When off, members can't request or accept swaps involving roles on this event, they must contact an admin instead. When on, each role above can stop swaps from a set number of days before, or from a date.

All Events

Data & Analytics

Total Events

Total Roles

Overall Fill Rate

Role Fulfillment Status

Top Volunteers (All Time)

Name	Duties Filled

Live Sign-ins

Manage today's sign-ins. The list automatically resets at the end of each day.

Kiosk Unlock Code

Whoever opens the kiosk link must enter this code before it unlocks. Share it verbally or display it near the kiosk device - don't include it with the link itself.

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Kiosk Settings

Background Photo (optional)

Shown behind the sign-in box on the kiosk. A landscape photo of your club works best, and it is darkened slightly so the text stays readable. Uploads straight away.

No photo

Only people on duty today can sign in Instead of typing, people choose their name from a list of everyone on today's published rota. Anyone not on it can be added by a club admin with Manual Sign In below.

Sign-in Questions

Asked after someone taps Sign In. Signing out never asks them. Car Registration is built in and can be removed; you can add up to 6 more. Answers show under their name in today's sign-ins.

No sign-in questions. The kiosk will only ask for a name.

Today's Sign-ins

Name	Car Reg	Time In	Time Out	Duty Today	Actions

Club Settings

Branding

Club Name Logo (Optional)

Admin Contact Email Primary Color

Sidebar and headings

Accent Color

Buttons, active menu item and switches

Previewed live. Click Save Changes to keep them.

Qualification Types

Preferences

Show plan badge in sidebar Shows or hides your plan name and member count in the sidebar entirely.

Enable contact-to-remove duty by default New events default to requiring members to contact an admin to drop a duty. Can still be changed per event.

Allow equipment requests Lets you mark specific roles as equipment-eligible when creating an event, so a volunteer in that role can request equipment they'll need.

Allow custom (non-catalog) equipment requests When on, a volunteer can also type in something not on your equipment catalog below. When off, they can only pick from the catalog.

Allow expense claims Pro Lets members claim travel, food and other costs against a duty they held. You approve or reject each claim.

Welcome Message

Your own words, added to the welcome email every new member receives and shown on their dashboard the first time they sign in. Plain text only, up to 2000 characters.

Use my welcome message Turn off to go back to the standard DutyGO wording without deleting what you have written.

0/2000

Duty Reminders

Email whoever holds a duty before the event. Each reminder is sent once per event per lead time, by the scheduled daily job, so exact delivery time depends on when that job runs.

Send duty reminders Off by default. Nothing is sent until you turn this on and pick at least one lead time.

When should reminders go out?

Pick up to four. A member holding a duty gets one email per lead time you choose.

Yearly Duty Limits

The most duties one member can sign up for in a year (January to December, by event date). Leave blank for no limit. Admins and event managers can still assign people over a limit.

Duties per member per year Limits for particular roles

Request Notifications

Who gets told when a member submits an equipment request, an expense claim, or a message to admins. These appear in the chosen admins' Inbox in DutyGO. Email is off unless you switch it on below.

Notify these admins

Leave all unticked to notify every admin. Only club admins can be chosen; this list cannot send anything to an address outside your club.

Also send these by email Off by default. When off, nothing is emailed for equipment requests, expense claims or member messages; they show in the Inbox only.

Reset Club

Expenses

Filters

Status

My Profile

Details

Full Name Phone Number Car Registration Email

Show my email on the roster Shows your email next to your name on shared duties, so people can contact you directly. Turning this off hides it from the roster view - club administrators and members can still look it up in your club record.

Security

Change Password

We'll email a secure link to . Open it to choose your new password.

Change Email Current Password

We'll email a confirmation link to the new address. Your sign-in email only changes once you open that link, so a typo can never lock you out.

Email Verification

Add Duties to Your Calendar

Put your duties in Google Calendar, Apple Calendar or Outlook. Download a one-off file, or subscribe so your calendar keeps itself up to date whenever your duties change.

My Qualifications

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Event Management

Define Roles

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Overall Fill Rate

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